Position Information

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Special Events Coordinator

Overall Responsibilities

Reports to the Senior Center and the Special Events Manager to plan, organize and execute the City of Lakeland special events.  Acts as on-site coordinator, exercising a moderate level of discretion in the interpretation and application of policies, operating procedures, and rules in organizing client rentals and directing volunteers throughout events.  To provide a total Special Events program that will serve and meet the community’s needs with active and passive events.  Will be evaluated through observation, conferences, and written evaluations.

 

Individual Duties and Responsibilities

The essential duties and responsibilities include those listed below and may be supplemented, as necessary. Reasonable accommodations may be made in accordance with the Americans with Disabilities Act (ADA). Other duties may be assigned from time to time.

  • Plans, organizes, schedules, markets, and supervises a variety of special events for the community including festivals, concert series, and seasonal events.
  • Book and act as liaison for musical and various entertainment acts for special events.  Coordinate entertainment logistics to include layout and setup of stages.
  • Solicits and procures alternative revenues such as sponsorships, grants, and donations from local businesses for various special events.
  • Responds to suggestions and complaints in a positive and professional manner.  Interprets rules, regulations and mediates disagreements of program operations.
  • Coordinate the scheduling and rentals of designated park properties.  Provide tours, rental cost, and rental guidelines information to prospective renters.
  • Implements the design of floor plans and set-ups for rentals; ensures that each design meets the needs and requirements of the renter.  Assists staff in setting up the approved floor plan and set-ups requested by the renter, assuring it meets the specifications requested.
  • Assists the Senior Center and Special Events Manager with long range planning and goals for assigned events and programs.
  • Assists the Senior Center and Special Events Manager with community outreach, research, and analyzation of date for recommendations to the Director of Parks and Recreation concerning additions, deletions, and changes in special events; implements approved changes.
  • Adheres to safe work practices and procedures.
  • Attends and participates in staff meetings and related activities; attends workshops, conferences, and classes to increase professional knowledge.
  • Performs related duties and responsibilities as assigned.
Position: Special Events Coordinator
Organization: City of Lakeland TN
Location: Lakeland,  TN 
United States
Salary: $21.46 - $26.83 Hourly
Posting Start Date: 7/8/2025
Date Posted: 7/8/2024
Requirements

Minimum Knowledge and Training Required

  • Bachelor’s Degree in Parks and Recreation, Event Management related field with a minimum of two (2) years in planning and executing community center operations and/or special events, or equivalent combination of training and experience.
  • Proficient in computer skills related to Microsoft 365.  Experience with CivicRec preferred.
  • Effective communication (oral and written) and public relations skills. 
  • Ability to interact with tact and diplomacy. 
  • Valid driver’s license from state of residence. 
  • Ability to plan and expedite special events for all age groups. 
  • Ability to present ideas and recommendations clearly and concisely in writing and orally.
  • American Red Cross First Aid/CPR certification or equivalent preferred. 
  • Certified Park and Recreation Professional (CPRP) preferred.  Certified Special Events Professional (CSEP) preferred.
Status: This listing expires on: 8/7/2024
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Organization Information
Name:
City of Lakeland TN
Address:


Lakeland,  TN 38002
United States
Email:
afisher@lakelandtn.org
Phone:
Fax:
Contact:
Andrew Fisher