Event Registration

1. Booth assignments will be made according to the earliest reservation received on a first come first serve basis.  September 1^st is the deadline for being included in the conference app.
2. Each 8’ x 10’ booth will be furnished with One six-foot draped table, one trashcan, and two chairs and listed in our on-site app and our online Buyers Guide with the following included in their listing:  Company name, booth number, phone/fax, website, email address, company description.  Equipment that would damage the flooring will not be permitted into the hall.  Please plan accordingly, as booth refunds will not be issued because equipment is inappropriate for the hall.  Please call Candi or Chantelle to discuss what you are bringing and where we can display it.
3. TRPA will not furnish electrical outlets at the booths.  If you wish to have electrical connections, please see the Decorating Company’s kit!!  Sponsors are not allowed to change the colors of the back and/or side draping in their booth from the approved TRPA color selections.  The sponsors (through the Decorating Company) can rent additional tables, chairs, etc.  Every effort will be made to comply with space requests; however, TRPA cannot guarantee booth-specific space assignments.  Booth selection is based on the order in which we receive your contract.
4. The Tennessee Recreation and Parks Association reserves the right to remove or eliminate any objectionable displays, persons, advertisements, souvenirs, or any other feature or activity that might harm or impair the high standard of the Conference.
5. All articles of value shall be properly secured by the sponsor or removed for safekeeping after display hours.  The sponsor must have an attendant in charge of his/her display during the hours the Sponsor’s Hall is open.
6. The sponsor assumes the entire responsibility and liability for losses, damages, and claims arising out of the sponsor’s activities on the event premises and through the digital Buyer's Guide and will indemnify, defend, and hold harmless TRPA, the facility, its owner, the decorator, and its management company, and its owner(s) as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.  The Sponsor will provide their own workers' compensation insurance (in accordance with state law) on all booth representatives and will provide TRPA with a certificate of General Liability insurance (minimum of $2,000,000.00 coverage) that lists TRPA, JQH - Murfreesboro Development, LLC., d/b/a Embassy Suites by Hilton Nashville SE - Murfreesboro and Atrium Hospitality LP, as additional insureds. 
7. The exhibitor understands and agrees that failure to provide such a certificate will prevent them from setting up their display.  No refunds will be given for failure to provide a certificate of insurance as outlined in this section.

General Information